Training plan template for new employees: Employee training is always an issue for HRD. Because one of their responsibilities is developing people’s competency, without any training, there will be a gap between the current employee and the new one. So, the training plan template for new employees is necessary. The template should be adjustable. It has to be matched with a related employee unit. However, several basic factors must be included.
Using a training plan template for new employees is a tool to help them know their roles. It could be understood as a “bridging” list to be a real part of the company. The training design is various. Depends on HRD goals. For example, a company wants its new employees to boost sales. Also, the aim is probably to reduce turnover. Whatever the goal, the training plan must align with the HRD target.
Key Elements of Training Plan Templates
Let’s discuss the important parts of a training plan for new employees!
Making Sure It Matches HRD Goals
- Think of HRD (Human Resource Development) as a team that helps everyone at work learn and grow.
- The training plan needs to fit with what HRD wants to achieve. If HRD wants to help everyone sell more things, the training should teach that.
Basic Things Every Training Plan Should Have
- Goals: What should the new employee learn?
- Steps to Learn: List what they must do to reach the goals.
- Time Frame: How long will the training take?
- Tools and Resources: What things will they need? This could be books, computers, or even a place to learn.
- Who Will Teach: Who’s going to help them learn
- Checking Progress: How will you know they are learning? It’s like a quiz in school to see what you know.
A good training plan is like a treasure map. It shows the new employee how to find the treasure of learning new things at work!
Benefits of Creating an Effective Training Plan Template
Let’s find out why making a good training plan for new employees is so great!
Helps New Employees Learn Fast:
- Think of a training plan as a guidebook. It helps new people at work learn things quickly and easily.
- It’s like having a map on your first day in a big park.
Makes Sure Everyone Learns the Same Thing:
- It makes sure everyone learns the same important stuff.
- You want all the cookies to taste great, right?
Saves Time and Energy:
- With a plan, you don’t have to think about what to teach daily. It’s all planned out.
- It’s like packing your school bag the night before. You’re all set in the morning!
Good for the Whole Company:
- When new people learn well, the whole company does better. It’s like a team getting a new player ready to play.
- It helps the company grow.
Keeps Track of Progress:
- The plan helps you see how well the new employees are doing.
- You can celebrate when they learn new things!
Matches Training with Company Goals:
- The plan ensures that what new employees learn helps meet the company’s big goals.
How to Create an Effective Training Plan Template
Let’s learn how to make a helpful training plan for new people at work!
Deciding What You Want to Achieve
- Think about what you want the new employee to learn.
- Ask yourself: Do you want them to be great at selling? Or to work well with the team?
- Write these goals down. They are like the rules of your training game.
Designing the Training Plan
- Now, plan how to reach those goals.
- Decide what lessons and activities you will use. It could be learning from a book or practicing a skill.
Understanding Different Types of Training
- There are many ways to train. Some are like reading a story; others are like doing a puzzle.
- Choose the type that fits your goals best.
How Effective the Training Will Be
- Think about how well each type of training works.
- Group activities might be the best if your goal is to teach teamwork.
Thinking About the Budget
- Training can cost money.
- Plan how much you can spend. You may have enough for fancy tools or use simple things.
- Remember, even with less money, you can still have great training.
Creating a training plan is like planning a fun and educational adventure for new employees. They’ll learn a lot and have fun with the right map and tools!
Samples of The Training Plan Template
As mentioned before, it is better to design the template based on the goals. It eases the team to evaluate when they cannot meet the target. Is there something wrong with the method? Or is it because of the subject? These samples are kinds of training plan template for new employees. Hopefully, can be matched with your aim:
1. Culture and Policies Training
These two things, culture, and policies are very basic. Every new employee must understand it. Because it relates to their daily activity in the company. These also affect their social life. Once they cannot follow the company’s culture and policies, they will find difficulties in their role. Just show them how people do their job in real activity. The new employee will directly know what the company’s values are, plus the policies to obey.
2. Specific Role Training
This annual training plan is usually designed for someone or a group that set to a management level. When a company is willing an innovation, it is often to use this way. They accept a pro-hire, then give them specific tole training.
The topics are about the KPI, the new hire’s tasks, their team member, until the business process. Sometimes the HRD gives a time for the new one to interact directly with their team wannabe. Below are details about this training to clear your mind:
3. Career Path Training
Don’t forget to put a career path on the training plan template for new employees. It matters to them. A career path is a concern for every employee. Before talking about the path, this session could be started by explaining company’s structure. After that, each authority and roles, then, come into career path. The new employee must understand the structure. It shows them which way they will take as long as a part of the company. See samples here:
4. Leadership Training
This kind of training is very common in every company. It is not only given to the new one but also for them who stayed for a long time. The expectation is every employee has initiative and strong character. Because honestly, every management wants their people to have a willingness to do.
Not waiting for the orders or being a “yes-man”. Within a leadership on HRD training plan, hopefully, the new employee can make innovation and improvements.
5. IT Training
IT training is applied to a certain issue. It is designed from the IT unit for each employee. When the new employee will use special technology, the IT unit will support through this training. Ensure the computer and systems are running well. More than that, the new employee will be guided on data privacy, system security, and things related to IT. See checklist below, it could be used as your tool:
Training Plan Template For New Employees
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Common Mistakes and How to Avoid
Let’s discuss when making a training plan for new workers and how to dodge them!
Making It Too Complicated:
- Mistake: Sometimes, plans could be easier to understand, like a puzzle with too many pieces.
- How to Avoid: Keep it simple. Use easy words and clear steps.
Forgetting About Fun:
- Mistake: Only teach serious stuff and do not make learning fun.
- How to Avoid: Mix in some games or fun activities.
One Size Fits All:
- Mistake: Making the same plan for everyone, even though people learn differently.
- How to Avoid: Create different ways to learn.
Skipping Feedback:
- Mistake: Ask new employees what they think about the training.
- How to Avoid: Always ask for their ideas and feelings.
Not Checking Progress:
- Mistake: Forgetting to see how well the new employees are doing.
- How to Avoid: Have little check-ups to see their learning, like a teacher giving small quizzes.
Ignoring Company Goals:
- Mistake: Making a plan that doesn’t help meet the company’s big goals.
- How to Avoid: Ensure the training matches the company’s goals.
Those are kinds of training program. Make the right training plan template for new employees. Decide what is your aim, then design the training. Read more about training design for an employee. There are various types that will affect your reflectivity. Also, it is strongly related to the training budget.
